(Those who previously applied need not re-apply)

Position available ONLY to current DOE employees serving in either the Clerical Aide or Clerical Associate civil service title.

Position Summary: Provides administrative and clerical support for a Borough Enrollment Office.  Performs responsible work for all enrollment-related activities including zoning, the Turning 5 kindergarten process, elementary and middle school choice, high school admissions, placement of students with disabilities and accountability transfer processes.

Reports to: Borough Placement Officer and Borough Director of Special Education Enrollment

Direct Reports: N/A

Key Relationships: N/A   

RESPONSIBILITIES

There are various degrees of responsibility in this assignment related to:

• Browsing, reviewing and data entering student specific information in two or more systems, including ATS, CAP, SEC, SEMS, SESIS and other automated systems.
• Retrieving, logging, duplicating and transmitting student records and files.
• Completing paperwork associated with the registration, assignment, and site-offering of schools/programs. 
• Contacting parents to complete registration process.
• Responding to inquiries from schools about enrollment issues.
• Reviewing and reconciling computerized enrollment reports.
• Maintaining database of open placement cases.
• Providing general administrative support to the Borough Enrollment Office including faxing, copying, filing, answering phones, greeting visitors, etc.
• Maintaining live class register lists for all schools.
• Assisting with all OTC duties.  Hours will be comparable to other staff.  Extended day will be required.
• Parent outreach which can include school visits, telephone calls, mailings and after hours follow up.
• Other related duties.

QUALIFICATIONS

Minimum Requirements

Must be serving in either the Clerical Aide or Clerical Associate civil service title at the Department of Education.

Preferred

• 5 years administrative/office experience.
• Familiarity with CAP, ATS, SEC.
• Knowledge of Microsoft applications.
• Strong organizational, administrative and interpersonal skills.
• Proficiency in a language other than English.
• Some evening and/or weekend work.

Salary: Per collective bargaining agreement.

Please include a resume and cover letter with your application. 

Resumes will be reviewed on an ongoing basis. We encourage applicants to apply as soon as possible. 

NOTE: The filling of all positions is subject to budget availability.  

AN EQUAL OPPORTUNITY EMPLOYER

It is the policy of the Department of Education of the City of New York to provide educational and employment opportunities without regard to race, color, religion, creed, ethnicity, national origin, alienage, citizenship status, age, marital status, partnership status, disability, sexual orientation, gender (sex), military status, prior record of arrest or conviction (except as permitted by law), predisposing genetic characteristics, or status as a victim of domestic violence, sexual offenses and stalking, and to maintain an environment free of harassment on any of the above-noted grounds, including sexual harassment or retaliation.  Inquiries regarding compliance with this equal opportunity policy may be directed to: Office of Equal Opportunity, 65 Court Street, Room 923, Brooklyn, New York 11201, or visit the OEO website at http://schools.nyc.gov/OEO